Axero Solutions – How to Create Spaces

Creating Spaces is an easy, guided process that involves setting preferences, customizing appearance, and choosing the apps you want to use within your space. To begin creating your own space, click the Create drop-down window in the top-right corner of any public Communifire page. From there, select “Create a new space.”

Space creation is broken down into three major steps, each with their own minor steps and settings.

  1. Space name and info: Where you describe the purpose of the space and customize access permissions.
  2. Upload your space photo: Where you choose the image that will be associated with your space.
  3. Space application settings: Where you decide what apps you want to be visible on the space’s sidebar.

STEP 1: SPACE NAME AND INFO

This step establishes the overall purpose of the space. By filling in the “space title” and “space description” fields, you let coworkers know what the space aims to accomplish. When you finish creating the space, this information can be found in the Info app on the sidebar.

The most important part of Step 1 involves choosing the settings for visibility and applications. “Type of space” determines how coworkers can view this space. There are three types of spaces.

  • Public space – Any coworker can apply to join the space, and they can view its content without joining
  • Private space – Only invited coworkers can join this space and see its content
  • Isolated – Only invited coworkers can join and the space cannot be searched by non-members

If a space is public, coworkers can apply whenever they like. The “Moderate user registration” setting determines whether their application is automatically approved, or if they need to be approved by a space moderator. Choose the settings that best serve each space’s purpose.

Know that you can change these settings at any time by clicking the manage space button below the space’s title on its homepage.

STEP 2: UPLOAD YOUR SPACE PHOTO

This step allows you to select the image that will serve as your space’s logo. To select the image you want, simply click “Upload a file” and search your folders for the image. Communifire supports BMP, GIF, JPEG, and JPG file types.

For best results when choosing an image, select an image that is close to 190 pixels wide. Height is relative.

STEP 3: SPACE APPLICATION SETTINGS

This final step allows you to choose the applications that will appear on the space’s sidebar. These apps serve as communication platforms for members of the space, allowing them to discuss ideas and share information. To read more about what each app does, click here.

Each field has a “yes” or “no” option. Know that you can change these settings and add new apps at any time using manage space.

  • Articles
  • Blogs
  • Events
  • File
  • Forums
  • Photos
  • Video
  • Wiki
  • Cases
  • Ideas
  • TaskManager
  • Enable Document Control

When you’re satisfied with your settings, click “Save Settings” and your space will be generated.

CREATING A SUB SPACE

Creating a sub space follows the exact same steps as creating any other space, but with the added step of choosing the original space it’s attached to (or parent space). A sub space allows you to create hierarchy within a parent space. You can create sub spaces for smaller teams within your larger space community, or create a sub space that is wholly dedicated to one particular task.

To create a sub space, go to the space that you wish to become the parent space for this new sub space. From there, click the “Create a sub space” tab near the bottom of the space sidebar. You’ll be taken through the same three steps listed above, with only one new addition.

In Step 1, you’ll see a “Set parent space” field. This field cannot be adjusted once you start creation. It is solely determined by which space you were looking at before you started creating the sub space.

Once you create your sub space, you can use the Spaces drop-down menu to go directly to the sub space, just as you would with any other space.

COPYING A SPACE

If you want to create a new space, but you don’t want to adjust any settings, you can duplicate an existing space by using the “Copy this space” tab on the space sidebar. The new space you create with this method will have the exact same internal settings (permissions, applications, etc.) as the original space, but it will be clean of all posts and other activity. This is a quick and easy way of creating a new space without adjusting internal settings.

When you click “Copy this space,” an overlay window will appear. Simply give the new space a title and description. Then, decide if you want to bring the members of the original space to the new one. Once you’re done, click “Copy space” and create your new space.

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